Privacy Policy

TeamPeople, a Division of System One Holdings, LLC (“TeamPeople” or “Company”) does not collect personally-identifying information via its website (www.teampeople.tv) except (i) to the extent that you provide this information in an online job application or online inquiry and (ii) to the extent that your web browser provides personal information.

If you choose to submit your resume or apply for a specific job or engagement, TeamPeople will collect personal information about you such as your name, location, email address, and career history.

TeamPeople uses third-party staffing and recruiting software to track and manage candidate and client information and to manage the career portal on our website. For this reason, your information will be transferred to our internal resume database that TeamPeople uses to administer recruitment services. Additionally, we may disclose personal information as described in this policy in connection with the following:

• Potential clients or employers: We may share your Personal Information at your direction, if you are a job seeker, with a client for the purpose of providing services (such as staffing and recruiting services, or search, workforce management, or related services). To the extent you become employed by a client of the Company through our services, the Company’s client will process such Personal Information in accordance with its own policies and procedures.
• Compliance with laws, government, and law enforcement: We may disclose Personal Information where we are legally required to do so in order to respond to or comply with any applicable law, regulation, subpoenas, court orders, legal process, or government requests, including in response to public authorities to meet national security or law enforcement requirements.
• Vendors, consultants, and other service providers: We use vendors, consultants, and other service providers to assist us in providing services to our clients and operating our business, and it may be necessary for us to provide access to your Personal Information (for example, IT vendors who support our systems, vendors providing payroll and human resource providers as well as background check vendors).
• Business transfers and corporate transactions: Circumstances may arise where, whether for strategic or other business reasons, the Company decides to sell, buy, merge, or otherwise reorganize businesses. Such a transaction may involve the disclosure of Personal Information to prospective or actual purchasers, or the receipt of it from sellers. In these circumstances, the Company’s practice to seek appropriate protection for the information.
• Vital interests and legal rights: We may collect and possibly share Personal Information and any other additional information available to us in order to investigate, prevent, or take action regarding illegal activities, suspected fraud, situations involving potential threats to the physical safety of any person, or as otherwise required by law, including without limitation to meet national security or law enforcement requirements. We also may disclose your Personal Information when we choose to establish or exercise our legal rights or defend against legal claims.
• Personal information is subject to disclosure in response to judicial or other governmental subpoenas, warrants and court orders served on us in accordance with their terms, or as otherwise required by applicable law, which includes compliance with valid law enforcement requests.
• To process, complete or otherwise act upon or respond to your request or reason for submitting that information.
• To register and/or verify you in connection with your application or request.
• To communicate with you about your request or any other reason you may have for submitting that information.
• With affiliates who have agreed to maintain the privacy of the personal information.
• To our professional advisors (such as legal counsel).
• To provide additional information about our services.
• With your consent: We may disclose your Personal Information for other purposes with your consent.

In addition, we may disclose de-identified information without restriction (unless prohibited by applicable law).

The Company will not disclose the personal information you provide, or details of your individual visits to this website, to any outside parties except as necessary for job applications or other recruitment services that you have requested, with your consent, or when we believe the law requires it. 

In addition to the information described above, we may also collect: (i) information you provide at the time of requesting new or additional positions; (ii) information you provide when you report a problem with the website; (iii) records and copies of your correspondence with us; and (iv) any other information you submit to us or which is submitted on your behalf.

We do not rent, sell, or trade any of our contact lists or personal information and disclose this information only in accordance with this policy. There are limited circumstances when we share or otherwise personal information, which are described in the bullet points above.

TeamPeople may, however, aggregate certain elements of your personally-identifying information with the information of other users of our website to analyze the usefulness and popularity of various web pages on its website, such as which areas users visit most frequently. This information is used to improve your online experience.

TeamPeople is committed to protecting the security of your personal information. We use a variety of measures to ensure that your personal information (including the information in your resume) is protected from unauthorized access and improper use or disclosure. However, the Internet is an open system and the Company cannot guarantee that the personal information you submit will not be intercepted by others. You should be aware that your current place of employment may monitor your online activity.

Our website may include links to external websites operated by other organizations that may collect personal information from visitors to their site. We can’t guarantee the content or privacy practices of any external websites and do not accept responsibility for those websites.

Some information is automatically received and sometimes collected from you when you use the website. This information may include information such as the following, without limitation, (i) name of the domain and host from which you access the Internet, including the Internet protocol (IP) address of the computer you are using and the IP address of your Internet Service Provider; (ii) type and version of Internet browser software you use and your operating system; (iii) date and time you access the website the length of your stay; (iv) information about your mobile device, including the device’s unique device identifier, mobile network information and device’s telephone number; and (v) demographic information and the language used by the computer or mobile device.

We may also collect general, non-identifying statistical information in connection with the use of the website. To the extent that any such information collected through automatic collection technologies, such as an IP address, is or becomes identified to or otherwise associated with or capable of identifying you, such information will be treated as personal information.

We use this information to monitor the usage of the website, assess performance, ensure technological compatibility, and understand the relative importance of the information provided on the website. We may also use this data to conduct statistical analyses.

Our website uses cookies to analyze trends, support website management, track visitor activity, and gather demographic and device details. These cookies assist us to customize, personalize and maximize your site experience, including remembering your preferences and improving search results. The cookies also aid us to spot and stop malicious website visitor activity.

Our website uses the following types of cookies:

• Security – these cookies allow us to secure access to your account
• Preference – these cookies store your website preferences
• Analytics – allows us to monitor website visitor activity to identify popular content and spot potential problems
• Features – shows individual activity to deliver a customized visitor experience

We use a tool called “Google Analytics” to collect information about use of our website. Google Analytics collects information including how often you visit our website and what pages you visit and what other websites you used prior to coming to and after leaving our website. We use the information we get from Google Analytics only to improve our website. Google Analytics collects only the IP address assigned to you on the date you visit our website. We do not combine the information collected using Google Analytics with personal information. Although Google Analytics plants a permanent cookie on your web browser to identify you as a unique user the next time you visit our website, the cookie cannot be used by anyone but Google. Google’s ability to use and share information collected by Google Analytics about your visits to our website is restricted by the Google Analytics Terms of Use and Google’s Privacy Policy. You can prevent Google Analytics from recognizing you on return visits to our website by disabling cookies on your browser or by opting out of Google Analytics. We also may use other analytical tools from time to time.

Do not track signals and requests are sent from your browser to websites you visit indicating you do not want to be tracked or monitored. Most often, you need to affirmatively elect to turn on the do not track signals or requests.  Websites are not required to accept these signals or requests, and many do not. Currently, we do not honor do not track signals or requests.

 

What are cookies?

A cookie is a small file of letters and numbers that we store on your browser or the hard drive of your computer. Cookies contain information that is transferred to your computer's hard drive.

Our website uses cookies to distinguish you from other users of our website. This helps us to provide you with a good experience when you browse our website and also allows us to improve our site.

Where we use cookies that contain personal data, terms by which we do are set out in our .

What cookies do we use?

We use the following cookies:

• Strictly necessary cookies: These are cookies that are essential for certain basic functionalities of our website.

• Functionality cookies: These are used to recognise you when you return to our website. This enables us to personalise our content for you, greet you by name and remember your preferences (for example, your choice of language or region).

• Analytical/performance cookies: These allow us to recognise and count the number of visitors and to see how visitors move around our website when they are using it. This helps us to improve the way our website works, for example, by ensuring that users are finding what they are looking for easily.

• Targeting cookies: These cookies record your visit to our website, the pages you have visited and the links you have followed. We will use this information to make our website and the advertising displayed on it more relevant to your interests.

You can find more information about the individual cookies we use and the purposes for which we use them in the table below:

 

Strictly Necessary Cookies:

Cookie	cookielawinfo-checkbox-necessary
Type	Necessary
Duration	1 year
Description	Set by the GDPR Cookie Consent plugin, this cookie is used to record the user consent for the cookies in the "Necessary" category .

Cookie	cookielawinfo-checkbox-functional
Type	Necessary
Duration	1 year
Description	The cookie is set by the GDPR Cookie Consent plugin to record the user consent for the cookies in the category "Functional".

Cookie	cookielawinfo-checkbox-performance
Type	Necessary
Duration	1 year
Description	Set by the GDPR Cookie Consent plugin, this cookie is used to store the user consent for cookies in the category "Performance".

Cookie	cookielawinfo-checkbox-analytics
Type	Necessary
Duration	1 year
Description	Set by the GDPR Cookie Consent plugin, this cookie is used to record the user consent for the cookies in the "Analytics" category .

Cookie	cookielawinfo-checkbox-advertisement
Type	Necessary
Duration	1 year
Description	Set by the GDPR Cookie Consent plugin, this cookie is used to record the user consent for the cookies in the "Advertisement" category .

Cookie	cookielawinfo-checkbox-others
Type	Necessary
Duration	1 year
Description	Set by the GDPR Cookie Consent plugin, this cookie is used to store the user consent for cookies in the category "Others".

Cookie	_GRECAPTCHA
Type	Necessary
Duration	5 months 27 days
Description	This cookie is set by the Google recaptcha service to identify bots to protect the website against malicious spam attacks.

Functional cookies:

Cookie	__cf_bm
Type	Functional
Duration	30 minutes
Description	This cookie, set by Cloudflare, is used to support Cloudflare Bot Management.

Cookie	player
Type	Functional
Duration	1 year
Description	Vimeo uses this cookie to save the user's preferences when playing embedded videos from Vimeo.

 

Analytical/Performance Cookies:

Cookie	sync_active
Type	Performance
Duration	Persistent
Description	This cookie is set by Vimeo and contains data on the visitor's video-content preferences, so that the website remembers parameters such as preferred volume or video quality.

Cookie	_gcl_au
Type	Analytics
Duration	3 months
Description	Provided by Google Tag Manager to experiment advertisement efficiency of websites using their services.

Cookie	_gid
Type	Analytics
Duration	1 day
Description	Installed by Google Analytics, _gid cookie stores information on how visitors use a website, while also creating an analytics report of the website's performance. Some of the data that are collected include the number of visitors, their source, and the pages they visit anonymously.

 

Cookie	_gat_gtag_UA_21965971_22
Type	Analytics
Duration	1 minute
Description	Set by Google to distinguish users.

 

Cookie	_gat_UA-21965971-22
Type	Analytics
Duration	1 minute
Description	A variation of the _gat cookie set by Google Analytics and Google Tag Manager to allow website owners to track visitor behaviour and measure site performance. The pattern element in the name contains the unique identity number of the account or website it relates to.

Cookie	_ga
Type	Analytics
Duration	2 years
Description	The _ga cookie, installed by Google Analytics, calculates visitor, session and campaign data and also keeps track of site usage for the site's analytics report. The cookie stores information anonymously and assigns a randomly generated number to recognize unique visitors.

Cookie	_ga_1HP0V4RM9W
Type	Analytics
Duration	2 years
Description	This cookie is installed by Google Analytics.

Cookie	vuid
Type	Analytics
Duration	2 years
Description	Vimeo installs this cookie to collect tracking information by setting a unique ID to embed videos to the website.

Cookie	CONSENT
Type	Analytics
Duration	2 years
Description	YouTube sets this cookie via embedded youtube-videos and registers anonymous statistical data.

 

Targeting Cookies:

 

Cookie	YSC
Type	Advertisement
Duration	Session
Description	YSC cookie is set by Youtube and is used to track the views of embedded videos on Youtube pages.

Cookie	VISITOR_INFO1_LIVE
Type	Advertisement
Duration	5 months 27 days
Description	A cookie set by YouTube to measure bandwidth that determines whether the user gets the new or old player interface.

Cookie	yt-remote-device-id
Type	Advertisement
Duration	Persistent
Description	YouTube sets this cookie to store the video preferences of the user using embedded YouTube video.

Cookie	yt.innertube::requests
Type	Advertisement
Duration	Persistent
Description	This cookie, set by YouTube, registers a unique ID to store data on what videos from YouTube the user has seen.

Cookie	yt.innertube::nextId
Type	Advertisement
Duration	Persistent
Description	This cookie, set by YouTube, registers a unique ID to store data on what videos from YouTube the user has seen.

Cookie	yt-remote-connected-devices
Type	Advertisement
Duration	Persistent
Description	YouTube sets this cookie to store the video preferences of the user using embedded YouTube video.

• Please note third parties (including, for example, YouTube, Vimeo, advertising networks and providers of external services like web traffic analysis services) use cookies on the Website, over which we have no control. These cookies are likely to be analytical/performance cookies or targeting cookies.

• Your browser may give you the ability to block all or some cookies by activating a setting in your browser's options. However, if you use your browser settings to block all cookies (including essential cookies) you may not be able to access all or parts of our website.

   

   

• For more information regarding the YouTube cookies, please see: https://policies.google.com/technologies/cookies?hl=en

• For more information regarding the Vimeo cookies, please see; https://vimeo.com/cookie_policy

• For more information on the Google Analytics cookies we use, please see: https://developers.google.com/analytics/devguides/collection/analyticsjs/cookie-usage

• To opt out of being tracked by Google Analytics across all websites, please see:     https://tools.google.com/dlpage/gaoptout

• For further information regarding cookies more generally and how to disable them, please see: aboutcookies.org or www.allaboutcookies.org .

Some jurisdictions (state, federal, national and international), provide individuals with certain rights regarding their personal information. Examples of these laws, (without limitation) are: California (California Consumer Protection Act (“CCPA”)), Canada (Personal Information Protection and Electronic Documents Act (“PIPEDA”), and the European Economic Area (General Data Protection Regulation (“GDPR”)). To exercise any rights your jurisdiction may provide, contact us by using the information at the bottom of this section.  Your rights will depend on the location in which you reside and what is personal information for which you have personal rights is also defined by applicable law. What is listed here are only examples, which are taken from CCPA, PIPEDA and GDPR:

• Being informed about how we obtain and process your personal information;
• Viewing and obtaining a copy of the personal information we maintain about you;
• Amending or revising personal information we maintain about you;
• Having personal information we maintain about you erased or forgotten;
• Objecting to the use of your personal information for direct marketing;
• Restricting our use of the personal information we maintain about you;
• Transferring the personal information we maintain about you to another entity who will provide substantially similar services;
• Objecting to our use of personal information we maintain about you;
• Objecting to automated decision making based on your personal information;
• Objecting to automated profiling based on your personal information;
• Knowing from where we obtained your personal information;
• To receive the same services (to the extent possible) at the same price regardless of whether you exercise your individual rights under this Statement;
• Withdraw your previously provided consent (this right may only be available on a prospective basis); or
• Filing a complaint with us or the appropriate governmental entity.

We may require that you verify your identity before exercising your individual rights. In most circumstances, individual rights are not absolute, and where applicable law permits, we may choose to limit or deny a request. If we limit or deny a request, we will provide an explanation in writing.

To exercise any of your individual rights, please contact us by phone at 412.995.1900; by email at privacy@teampeople.tv; or by mail at TeamPeople, a Division of System One Holdings, LLC, ATTN: Human Resources, 210 Sixth Avenue, Suite 3100, Pittsburgh, PA 15222.

The TeamPeople website does not constitute an offer or contract. Information on this website may contain inaccuracies or typographical errors. Information may be changed or updated without notice.

If you click on links within the website (such as social media) that take you to third-party websites, you will be subject to the third parties’ privacy policies, practices, and statements. We are not responsible for the actions or inactions of any third-party websites, the accessibility of any third-party website, or the policies or practices of any third-party website.

The website is targeted for use only by adults. Accordingly, we do not knowingly collect any personal information from children under the age of 13. In the event that we discover that a child has provided information to us, we will delete that information to the extent technologically possible. If you believe we have received information about a child, please contact us using the information provided at the end of the Your Individual Privacy Rights (above).

The data protection and other laws of the United States may not be as comprehensive as those in your country. By using the website as well as communicating with us, you consent to your information being used and processed in the United States, which is where the website is located and from which the services are rendered. Your use of the website is conditioned on the information being transmitted to the United States.

TeamPeople respects your privacy and is committed to protecting your personal data. This privacy notice tells you about how we process your personal data and what your rights are.

 

Introduction

• This privacy notice applies to any individual associated with a client (or prospective customer) or supplier of TeamPeople which includes partners, directors, shareholders, beneficial owners, company secretaries, trustees, members and employees and to anyone whose personal data we process in connection with the provision of services by us to our clients ("you" and "your") including as a result of communications and interactions with us, through the use of our services directly or indirectly.
  
  
• Please read this notice carefully. Among other things, it explains:
  
  
  • What personal data we may collect about you in connection with: (i) our delivery of, and your use of our services, software, systems and website (together "TeamPeople Services"); and (ii) any related interaction between you and us;
  • How and why we process your personal data and the lawful basis or bases by which we process your personal data and other important information, such as who we share your personal data with; and
  • Your rights in relation to the personal data we hold about you.

• We may collect, use, disclose and store information about you in several ways, including when:
  • You interact in any way or use the TeamPeople website at teampeople.tv ("TeamPeople Website");
  • You correspond with us;
  • You use any of the TeamPeople Services;
  • Your employer or a business that you are associated with or with whom you are contracted to, uses any of the TeamPeople Services or supplies TeamPeople with a service (a "Related Entity");
  • You contribute to or otherwise appear in any audio-visual content we produce as part of the TeamPeople Services; and/or
  • You make a complaint.
• If you are applying for a job at TeamPeople (whether as an employee, contractor or freelancer) please see our separate Candidate Privacy Notice.

• Please note that the TeamPeople Website is not intended for children and we do not knowingly collect data relating to children.
  
  

Who we are and our contact details

TeamPeople is made up of different legal entities, including System One Holdings, LLC d/b/a TeamPeople, Dreamtek Ltd, Dreamtek Ireland Ltd and Dreamtek Inc (the "TeamPeople Group"). All of those entities are part of or owned by our parent company, System One Holdings, LLC. This privacy notice is issued on behalf of the Dreamtek Group so when we mention "TeamPeople", "we", "us" or "our" in this privacy notice, we are referring to the relevant company in the TeamPeople Group responsible for processing your data.

If you have any questions about this privacy notice or the way we process your personal data, please contact us at: privacy@teampeople.tv

Address: Unit 2, Techspace, 140 Goswell Road, London, EC1V 7DY

Telephone: +44 (0) 845 600 6122

 

What personal data we collect

The categories of personal data we process may include (as applicable) the following:

Categories of Data	Description of Data
Identity Data	Name, title, gender, nationality, job title, likeness (in the form of photographs or video footage as applicable) role, employer, company/organisation name and details on a business card or in an email signature.
Contact Data	Email address, address, telephone number, mobile number, other information in an email signature.
Financial Data	Bank account and payment card details.
Transactional Data	Payment transaction details, account number, sort code, payment amount and any information contained in a payment reference.
Correspondence Data	Information which you provide in, or we learn about you from, any correspondence or communications with us, including details of any enquiries or requests for support and any complaints.
Usage Data	Information about how you use the TeamPeople Website and the TeamPeople Services.
Technical Data	Internet protocol (IP) address, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform, and other technology on the devices you use to access the TeamPeople website.
Publicly Available Data	Details obtained from online searches.
Marketing and Communications Data	Your marketing preferences and communication preferences.

 

Special categories of personal data

• We do not collect any special categories of personal data (sometimes referred to as sensitive personal data) about you (i.e. information about your race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, information about your health, and genetic and biometric data). Nor do we collect any information about criminal convictions and offenses.

Aggregated Data

• We may also collect, use and share aggregated data such as statistical or demographic data for any purpose. Aggregated data could be derived from your personal data but is not considered personal data in law as this data will not directly or indirectly reveal your identity. For example, we may aggregate your Usage Data to calculate the percentage of users accessing a specific website feature. However, if we combine or connect aggregated data with your personal data so that it can directly or indirectly identify you, we treat the combined data as personal data which will be used in accordance with this privacy notice.

How we collect your personal data

• We may collect personal data from you directly and we may also obtain personal data from third parties or public sources including, for example, a Related Entity or a client of ours, or third-party websites.
• The purposes for which we process your personal data
  • We will only process your personal data when the law allows us to. Most commonly, we will process your personal data in the following circumstances:
• Where it is necessary for our legitimate interests or those of a third party (for example, a Related Entity) and your interests and fundamental rights do not override those interests. These legitimate interests include the purposes identified in the table below but also include other commercial interests and our internal administrative purposes.
• Where we need to perform the contract we are about to enter into or have entered into with you.
• Where we need to comply with a legal obligation that we are subject to.
  • Generally, we do not rely on consent as a legal basis for processing your personal data other than in relation to sending third party direct communications to you. You have the right to withdraw consent to marketing at any time by contacting us.
  • We may process your personal data for more than one lawful ground depending on the specific purpose for which we are using your data.
  • We may process your personal data ourselves or in conjunction with our third-party service providers in accordance with paragraph 8 below.
  • Information about the purposes for which we use your personal data, the types of personal data we process to achieve these purposes, and the lawful basis by which we process it, is set out in the table below.

Purpose/Activity	Type of Personal Data Processed	Lawful Basis for Processing
Registration/Onboarding  To register/onboard a client or supplier Administration purposes	Identity Data Contact Data Financial Data Correspondence Data Publicly Available Data	Our legitimate interests in order to operate our business, provide the TeamPeople Services and fulfill our legal and contractual obligations Performance of a contract Compliance with a legal obligation
Provision of TeamPeople Services  To provide the TeamPeople Services to clients.	Identity Data Contact Data Financial Data Transactional Data Correspondence Data	Our legitimate interests in order to operate our business, provide the TeamPeople Services and fulfill our legal and contractual obligations Performance of a contract Compliance with a legal obligation
Business Operation and Maintenance To operate the TeamPeople Website (including troubleshooting, incident management and data breach management, data analysis, product and system testing, system maintenance, support, reporting and hosting of data)	Identity Data Contact Data Financial Data Transactional Data Correspondence Data Usage Data Technical Data	Our legitimate interests in order to operate our business, provide the TeamPeople Services, fulfill our legal and contractual obligations, improve the TeamPeople Services and for the purposes of IT security. Performance of a contract Compliance with a legal obligation
Client Relationship Management To manage our relationship with our clients, collaborate with our clients, respond to enquiries, messages and requests for support and to deal with any complaints	Identity Data Contact Data Financial Data Transactional Data Correspondence Data Usage Data Technical Data Marketing and Communications Data	Our legitimate interests in order to respond to enquiries, messages and requests, operate our business, provide the TeamPeople Services, fulfill our legal and contractual obligations and to enable us to develop and improve the TeamPeople Services Performance of a contract Compliance with a legal obligation Consent
Business Development To improve the TeamPeople Services, TeamPeople Website, client relationships and experiences	Identity Data Contact Data Correspondence Data Usage Data Technical Data Marketing and Communications Data	Our legitimate interests in order to define types of clients for our products and services, develop and improve the TeamPeople Services and our business and to inform our marketing strategy
Business Management To manage our business including to keep financial and accounting records To exercise our rights set out in agreements including recovering debts owed to us	Identity Data Contact Data Financial Data Transactional Data Correspondence Data Usage Data Technical Data	Our legitimate interests in order to exercise our rights (including to recover debts), to operate our business, to provide the TeamPeople Services and to fulfill our legal and contractual obligations Performance of a contract Compliance with a legal obligation
Marketing To market our products and services To make suggestions and recommendations to you about other services that may be of interest to you	Identity Data Contact Data Marketing and Communications Data	Consent Our legitimate interests to develop our business

 

• We will only use your personal data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If we need to use your personal data for an unrelated purpose, we will notify you (which may be by way of update to this notice) and we will explain the legal basis which allows us to do so.
  
  
• Please note that we may process your personal data without your knowledge or consent where this is required or permitted by law.
  
  

Marketing

We may use your personal data to form a view on what we think you may want or need, or what may be of interest to you. This is how we decide which products, services and offers may be relevant for you (we call this marketing).

You may receive marketing communications from us if you have requested information from us or purchased goods or services from us and you have not opted out of receiving that marketing.

You have the right to ask us to stop sending you marketing communications. You can do this by following the opt-out links on any marketing communications sent to you, or, by contacting us with your request using the contacts details above. We will action any opt out request from you as soon as we can.

What if you refuse to provide us with any personal data?

Where we need to collect personal data by law, or under the terms of an agreement we have with you or a Related Entity, and you fail to provide that data when requested (or fail to consent to the processing of that data, if necessary), we may not be able to perform the agreement or arrangement we have or are trying to enter into with a Related Entity.

 

Automated decision making

We do not envisage that any decisions will be taken about you using automated means, however, we will notify you if this position changes.

Sharing your personal data with third parties

• We may share your personal data within the TeamPeople Group, with our parent company System One Holdings, Inc, and with partnered companies for the purposes outlined in this privacy notice.
• We may also share personal data with third party service providers who we engage to provide services which facilitate our business and we may need to share personal data with other third parties including a related Entity, our bank, auditors, insurance brokers, accountants, other professional advisors, relevant tax authorities, outsourced IT providers and other suppliers.
• We seek to ensure that any third party engaged by us who processes your personal data in connection with the purposes listed above has policies and procedures in place to ensure compliance with data protection laws.
• For any third parties that are based, or process data, outside of the UK/EEA we engage such third parties in accordance with paragraph 9 below.
• In the event that our business or any part of it is sold or integrated with another business, your personal data may be disclosed to our advisers and those of any prospective purchaser and will be passed to the new owners of the business.

International data transfers

We may share your personal data within the TeamPeople Group and with our parent company System One Holdings, Inc, which will involve transferring your personal data outside the UK and the EEA. We may share your personal data with our external third-party service providers who may also be based outside the UK and the EEA.

However, we will not transfer your personal data outside of the UK and the EEA unless:

• Such transfer is to a country or jurisdiction which the EU Commission and/or the UK has approved as having an adequate level of protection;
• Appropriate safeguards are in place in accordance with data protection laws. These safeguards include the use of standard contractual clauses or binding corporate rules; or
• The transfer is otherwise allowed under data protection laws (including where we have consent, the transfer is necessary for important reasons of public interest, is necessary for the establishment, exercise or defence of legal claims or is necessary for the performance of a contract with the data subject).

We will ensure that where your personal data is transferred outside of the UK and the EEA, it is afforded the same protection as would be afforded to it within the UK and the EEA.

 

Data security

We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know. They will only process your personal data on our instructions and they are subject to a duty of confidentiality. We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.

 

Data retention

We will only retain your personal data for as long as reasonably necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, regulatory, tax, accounting or reporting requirements. We may retain your personal data for a longer period in the event of a complaint or if we reasonably believe there is a prospect of litigation in respect to our relationship with you.

To determine the appropriate retention period for personal data, we consider the amount, nature and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal, regulatory, tax, accounting or other requirements.

 

Your rights

Under certain circumstances, if you reside in the UK or EU, of if your personal data is processed in connection with one of our UK or EU businesses, you have rights in relation to your personal data. See below a description of those rights:

• The right to request a copy of your personal data held by us;
• The right to correct any inaccurate or incomplete personal data held by us;
• The right to request that we erase personal data we hold about you;
• The right to request that we restrict the processing of your data;
• The right to have your personal data transferred to another organisation;
• The right to object to certain types of processing of your personal data by us; and
• The right to complain (please see paragraph 16 of this notice).

Please note that the above rights are not all absolute and are subject to applicable data protection law. If you wish to exercise any of the rights set out above, please contact us using the details provided above.

Third-party links

This website may include links to third-party websites, plug-ins and applications. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy statements. When you leave our website, we encourage you to read the privacy notice of every website you visit.

 

Cookies

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Changes to the privacy notice and your duty to inform us of changes

We may make changes to this notice from time to time, including as may be necessary or prudent to reflect any changes in the ways in which we process personal data or any changes in data protection laws. Any changes and updates to this notice will be posted on the TeamPeople Website. Please check this privacy notice regularly so that you are aware of any changes.

It is important that the personal data we hold about you is accurate and current. Please keep us informed if your personal data changes during your relationship with us.

 

Questions and Complaints

We take our data protection obligations seriously. If you have any questions or complaints about this notice or the way that we handle your personal data, we would appreciate the chance to deal with your concerns in the first instance before you approach the relevant data protection authority. Please contact us using the details provided in paragraph 2 above.

You have the right to make a complaint at any time to the relevant supervisory authority for data protection issues which, in the UK, is the Information Commissioner's Office (ICO) (ico.org.uk).

 

 

TeamPeople respects your privacy and is committed to protecting your personal data. This privacy notice tells you about how we process your personal data and what your rights are.

Introduction

• This privacy notice applies to any individual seeking to be employed or engaged by TeamPeople whether as an employee, contractor, freelancer, intern or other worker ("you" and "your") and whether that is to work at TeamPeople or to be seconded to one of TeamPeople's customers.

• Please read this notice carefully. Among other things, it explains:

  • What personal data we may collect about you in connection with: (i) your potential employment and/or engagement with us; and (ii) any related interaction between you and us;

  • How and why we process your personal data and the lawful basis or bases by which we process your personal data together with other important information, such as how long we retain your personal data and who we share your personal data with; and

  • Your rights in relation to the personal data we hold about you.

 

Who we are and our contact details

TeamPeople is made up of different legal entities, including System One Holdings, LLC d/b/a TeamPeople, Dreamtek Ltd, Dreamtek Ireland Ltd and Dreamtek Inc (the "TeamPeople Group"). All of those entities are part of or owned by our parent company, System One Holdings, LLC. TeamPeople is made up of different legal entities, including Dreamtek Ltd, Dreamtek Ireland Limited and Dreamtek Inc. The controller of your personal data will be whichever of those TeamPeople companies has employed or engaged you and references below to "TeamPeople", "we", "us" or "our" are to that TeamPeople company.

If you have any questions about this privacy notice or the way we process your personal data, please contact us at:

Email address: privacy@teampeople.com

Address: Unit 2, Techspace, 140 Goswell Road, London, EC1V 7DY

Telephone: +44 (0) 845 600 6122

 

What personal data we collect

The categories of personal data we may process are included in the table below:

Categories of Data	Description of Data
Identity Data	Name, address, date of birth, age, marital status and details of dependants, spouse and partner, title, maiden name, gender, nationality, country of residence, details of any disability information, sound recordings, images and/or photographs of you, driving licence, national ID card, passport and other identification and right to work documentation (including utility bills, national insurance number, social security number, tax number, residence permit, payslips or other), company/organisation name and details on a business card or in an email signature, hobbies, socio-demographic details.
Contact Data	Email address (work and personal), address, telephone number (work and personal), mobile number (work and personal), next of kin and emergency contact information and other information in an email signature.
Recruitment Data	Information contained in a Curriculum Vitae (“CV”) or cover letter, employment history (including education details, training details, job titles, work history, employment gaps, compensation history, working hours, professional memberships and professional qualifications), interview notes and feedback, test scores, references, details of background checks, copies of right to work documentation, pension and benefits information (medical and dental) and life assurance nominee details.
Financial Data	Bank account details, income, salary and pay details, tax and national insurance information.
Correspondence Data	Information which you provide in, or we learn about you from any correspondence or communications with us or our employees or our partners and advisors.
Security Data	CCTV footage and other information obtained through electronic means such as swipe card records and photographs.
Technical Data	Type of device, unique device identifier (e.g., an IMEI number, IP, or Mac address), network information, the type of operating system and browser you use, time zone settings and other device related information.
Publicly Available Data	Details obtained from online searches or that is otherwise available in public records including identity data, socio-demographic data and details obtained from LinkedIn, Facebook, Instagram or other social media networks.

 

Special Categories of Personal Data

• We may process special categories of personal data (also known as sensitive personal data) as described in paragraph 4 below. Information about why we process such data and the lawful basis upon which we rely is set out in the table below.

How we collect your personal data

• We may collect personal data from you directly through your application and the recruitment process (e.g. through application forms and interviews, CVs and references), the onboarding procedure and by completing forms or by corresponding with us by mail, phone, email or otherwise.

• We may also obtain personal data from third parties or public sources including but not limited to the following:

• • Employment agencies (if applicable);

  • Background check providers;

  • Via our freelancer management platform (Worksuite) if applicable;

  • Former employers, business partners, referees and educational institutions;

  • Government bodies such as relevant tax authorities;

  • Public registers;

  • Third party websites, such as LinkedIn, Facebook, Instagram or other social media networks; and

  • CCTV cameras and swipe card access systems that may operate at our offices.

• The purposes for which we process your personal data

  • We will only use your personal data when the law allows us to. Most commonly, we will process your personal data in any circumstances where such processing is necessary:

• To consider your application to work with us and your potential employment/engagement contract with us;

 

• To comply with any legal obligation (for example to check your right to work); and/or

 

• For the purposes of the legitimate interests pursued by us or a third party and your interests and fundamental rights do not override those interests. These legitimate interests include the purposes identified in the table below but also include other commercial interests (including our interests in running a business) and our internal administrative purposes.

  • Sometimes we may also process your personal data where we have your consent. Where we rely on consent as the lawful basis for processing your personal data, you have the right to withdraw your consent at any time.

  • On rare occasions, we may also need to process your personal data in the following circumstances:

• Where it is necessary to protect your vital interests or those of another person; and

• Where it is necessary for the performance of a task carried out in the public interest such as equal opportunities monitoring.
  • We may process your personal data for more than one lawful ground depending on the specific purpose for which we are using your data.
  • We may process your personal data ourselves or in conjunction with our third-party service providers in accordance with paragraph 7 below.
  • Information about the purposes for which we use your personal data, the types of personal data we process to achieve these purposes, and the lawful basis by which we process it, is set out in the table below:
    
  
  

Purpose/Activity	Type of Personal Data Processed	Lawful Basis for Processing
Recruitment To progress your application and make a decision about your recruitment or engagement, the verification and assessment of your ability to work for or with TeamPeople (or, where applicable, to be seconded to one of our clients), to ensure that you are suitable for your role, interviewing you and obtaining references To determine the terms on which you work with us and draft your employment/services contract To carry out background checks and ensure you are legally entitled to work for or with TeamPeople For administration purposes	Identity Data Contact Data Recruitment Data Employment Data Financial Data Correspondence Data Security Data Publicly Available Data	Consent Performance of a contract and to take steps prior to entering into a contract Compliance with a legal obligation Our legitimate interests and your legitimate interests: to operate and manage our business, recruit candidates who are able to perform the role, to maintain employment records and ensure good employment practice and comply with legal, regulatory and corporate governance obligations Necessary for the establishment, exercise, or defence of legal claims To carry out obligations and exercise rights in employment law For reasons of substantial public interest (including equal opportunities monitoring
Business Management and Security To run and manage our business including the organisation of work, personnel management, secondments, accounting and auditing To ensure the health, safety and welfare at work and comply with health and safety obligations To provide appropriate workplace adjustments To ensure the security of our, your and other's property To prevent fraud The sharing of your personal data with any prospective buyer or seller of any business or assets The processing of personal data in connection with any actual or prospective litigation or internal investigation	Identity Data Contact Data Employment Data Financial Data Correspondence Data Security Data Publicly Available Data	Consent Performance of a contract and to take steps prior to entering into a contract Compliance with a legal obligation Our legitimate interests and the legitimate interests of others: to monitor and protect access to our network, systems and facilities, to run and manage our business, to ensure safe working practices and good employment practice, to comply with legal and corporate governance obligations and to ensure our policies and practices are adhered to and that commercially sensitive information is kept confidential Necessary for the establishment, exercise, or defence of legal claims To carry out obligations and exercise rights in employment law For reasons of substantial public interest (including preventing or detecting unlawful acts, dishonesty and fraud)
Analysis and monitoring To conduct data analytics studies to better understand employee hiring To carry out equal opportunities monitoring To carry out surveys and obtain feedback on our recruitment process	Identity Data Contact Data Recruitment Data Employment Data Correspondence Data Publicly Available Data	Consent Performance of a contract and to take steps prior to entering into a contract Compliance with a legal obligation Our legitimate interests: to run and manage our business including to maintain good employment practice, to comply with legal, regulatory and corporate governance obligations and to operate, and develop and improve. Necessary for the establishment, exercise, or defence of legal claims To carry out obligations and exercise rights in employment law For reasons of substantial public interest (e.g. equal opportunities monitoring)

 

• We will only use your personal data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If we need to use your personal data for an unrelated purpose, we will notify you (which may be by way of an update to this notice) and we will explain the legal basis which allows us to do so.
• Please note that we may process your personal data without your knowledge or consent where this is required or permitted by law.

How we use Special Category Data

• We may process special categories of personal data (also known as sensitive personal data) including details about your race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation and political opinions, and, information about your health (including any medical condition, or disability).
• We will mostly only process your special category data where it is necessary for carrying out our rights and obligations under t law or where we have your explicit consent to do so. Where we request your consent, we will provide you with full details of the personal data we wish to process and the reason for processing so that you can carefully consider if you wish to consent. You can withdraw your consent at any time. Please note that we may not always need your explicit consent to process your sensitive personal data and we may also process sensitive personal data where:
• You have made such personal data publicly known in a clear and obvious way; 
• It is necessary for the performance of rights and obligations in the field of employment law;
• It is necessary to protect you or another person from harm;
• The processing is necessary for reasons of substantial public interest because of the law, such as equal opportunities monitoring;
• The processing is necessary for the establishment, exercise, or defense of legal claims; and
• The processing is necessary for reasons of public interest in the area of public health.
  
  
  We may in particular use your special category data in the following ways:

•  
• We may use information about your physical or mental health or disability status to ensure your health and safety at any office premises, to assess your fitness to work, and to provide reasonable adjustments (where relevant);
• We may use information about your gender, race, ethnic origin, age, or nationality to ensure meaningful equal opportunity monitoring and reporting; and

 To otherwise comply with our legal obligations.

• What if you refuse to provide us with any personal data?
  • Where we need to collect personal data by law, or under the terms of a contract we are proposing to enter into with you, and you fail to provide that data when requested, we may not be able to consider you for the role you have applied for.
• Automated Decision Making
  • We do not envisage that any decisions will be taken about you using automated means.
• Sharing your personal data with third parties
  • We may share your personal data with third party suppliers who we engage to provide services which facilitate our business.
  • Details of third parties with whom we may share your personal data include:
• TeamPeople companies, including, where applicable, System One Holdings, LLC d/b/a TeamPeople, Dreamtek Ltd, Dreamtek Ireland Ltd and Dreamtek, Inc (the "TeamPeople Group");
• Customers, clients or suppliers of ours (including where you may be seconded to work at one of our customers);
• Employment agencies, former employers, business partners, referees and educational institutions;
• Our freelancer management platform (Worksuite);
• Employers of record where applicable (including Oyster and Velocity);
• IT providers such as cloud service providers (including Google Drive), archive storage providers, and file sharing websites;
• Building security who maintain our access systems and CCTV systems
• Our professional advisors;
• Relevant tax authorities.
  • We seek to ensure that any third party engaged by us who processes your personal data in connection with the purposes listed above has policies and procedures in place to ensure compliance with data protection laws.
  • For any third parties that are based, or process data, outside of the UK/EEA we engage such third parties in accordance with paragraph 8 below.
  • We may share your personal data with third parties where we are required to do so by law or regulation or in connection with other legal proceedings (including where we believe that your actions violate applicable laws or any agreement with us) or in order to protect our rights, property, or safety of our employees or others
  • In the event that our business or any part of it is sold or integrated with another business, your personal data may be disclosed to our advisers and those of any prospective purchaser and will be passed to the new owners of the business.

International data transfers

We may share your personal data within the TeamPeople Group, which will involve transferring your personal data outside the UK and the EEA. We may also share your personal data with our external third-party service providers who may also be based outside the UK and the EEA.

However, we will not transfer your personal data outside of the UK and the EEA unless:

• Such transfer is to a country or jurisdiction which the EU Commission and/or the UK has approved as having an adequate level of protection;
• Appropriate safeguards are in place in accordance with data protection laws. These safeguards include the use of standard contractual clauses or binding corporate rules; or
• The transfer is otherwise allowed under data protection laws (including where we have consent, the transfer is necessary for important reasons of public interest, is necessary for the establishment, exercise or defence of legal claims or is necessary for the performance of a contract with the data subject).

We will ensure that where your personal data is transferred outside of the UK and the EEA, it is afforded the same protection as would be afforded to it within the UK and the EEA.

 

Data security

We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know. They will only process your personal data on our instructions and they are subject to a duty of confidentiality. We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.

 

Data retention

If your application is unsuccessful, or you do not accept an offer of employment/engagement, we will retain your personal data for a minimum of one year after we have communicated to you our decision or you have declined our offer. This is so that we can show, in the event of a legal claim, that we have not discriminated against candidates on prohibited grounds and that we have conducted the recruitment exercise in a fair and transparent way. After this period, we will securely destroy your personal data in accordance with data retention policies. If you accept a position then on joining you will receive a copy of our Internal Privacy Notice your personal data will be stored in accordance with that notice.

Your rights

Under certain circumstances, if you reside in the UK or EU, of if your personal data is processed in connection with one of our UK or EU businesses, you have rights in relation to your personal data. See below a description of those rights:

• The right to request a copy of your personal data held by us;
• The right to correct any inaccurate or incomplete personal data held by us;
• The right to request that we erase personal data we hold about you;
• The right to request that we restrict the processing of your data;
• The right to have your personal data transferred to another organisation;
• The right to object to certain types of processing of your personal data by us; and
• The right to complain (please see paragraph 14 of this notice).

• Please note that the above rights are not all absolute and are subject to applicable data protection law. If you wish to exercise any of the rights set out above, please contact us using the details provided above.

 

Changes to the privacy notice and your duty to inform us of changes

• We may make changes to this notice from time to time, including as may be necessary or prudent to reflect any changes in the ways in which we process personal data or any changes in data protection laws. Any updates to this notice will be on our website.
• It is important that the personal data we hold about you is accurate and current. Please keep us informed if your personal data changes during your relationship with us.

Questions and Complaints

• We take our data protection obligations seriously. If you have any questions or complaints about this notice or the way that we handle your personal data, we would appreciate the chance to deal with your concerns in the first instance before you approach the relevant data protection authority. Please contact us using the details provided in paragraph 2 above.
• You have the right to make a complaint at any time to the relevant supervisory authority for data protection issues which, in the UK, is the Information Commissioner's Office (ICO) (ico.org.uk).

If you have any questions or comments concerning our Privacy Statement, please contact us by phone at 412.995.1900; by email at marketing@systemone.com; or by mail at TeamPeople, a Division of System One Holdings, LLC, ATTN: Human Resources, 210 Sixth Avenue, Suite 3100, Pittsburgh, PA 15222.